Note that this method is available for only those with a Google Workspace account. So, to be able to see who viewed your file, you need to have a Workspace account.
Here are the steps to check the activity status on your Google docs. G-Suite is mainly used by people who use Google Docs for collaboration. So, if you want to collaborate with others, you can get G-Suite. It allows you to track the total viewers on your Google Docs through the Activity Monitoring tab. Just like the method above, this trick will help you track the total viewers of your file along with the time they viewed it.
You could also check it with the upper arrow on the right corner of the screen. Note that G-Suite is a paid version and probably the only way to get access to the information about who viewed your google docs. Can he trace me by IP address or by my Google Drive account? In this post, I will go over the privacy issues of Google Drive link-sharing and whether malicious actors can use publicly shared Google Drive files to gather sensitive information about users.
The following post focuses on link-sharing in Google Docs, but the same rules also apply to other file types shared in Google Drive. Google Drive lets you share your documents with specific people by selecting their Google Account emails.
You can publish the URL online or send it to your mailing lists to share it with a large group of people. Link sharing is widely used to share press releases, online courses and other public documents. Now, the question is, if you open a publicly shared Google Doc, does the owner of the document learn your identity?
Explicitly shared documents show the name and avatar of users who have currently opened the document. It also shows a full history of edits made by each user. The only exception to this rule is the owner of the document and other users who have explicitly been given access to the Google Doc. Bottom line: Viewing publicly shared Google Docs does not reveal your identity. Neither will they gain access to information about your device, IP address or geographical location.
Google Docs keeps a history of all edits made to a document. Things get tricky when you leave comments or suggestions. This feature is only meant for convenience, organization and easy access to shared files. If the owner revokes access, you will not be able to access the file anymore. Google runs the servers of Google Docs, which means it will collect your IP address, device info, browser info, geolocation and much more. Like emails and social media posts, Google Docs can become subject to phishing scams and information theft.
Aside from the points raised above, you must take a few things into consideration when dealing with publicly shared Google Docs. If you see a link to a publicly shared Google Doc file in an email, make sure that the hyperlink really points to a real Google Docs file. Some senders use email and link trackers to collect information about users. Instead, you go through an intermediate server that can collect information such as device type, browser type, IP address, geographical location and more.
Below is a tracked link. You can verify this by hovering your mouse pointer on the link and reading the address that appears at the bottom of your browser window. You can directly click on the icon to open the file in Google Docs. A final privacy consideration when using publicly shared Google Docs: Be very careful of links inside documents. Make sure to check the destination of links inside the document. We hope the holidays have given you some respite from the pressures of the lockdown juggle, and have seized the opportunity to refresh and refuel for the final sprint to the summer holidays!
In , Using Technology Better designed and delivered a two phase post-migration training program for this New Zealand based graphic design firm. The initial goal of the training program was to reduce frustration with G Suite, with the long term aim of facilitating a change in culture and collaboration that can lead to transformative practices.
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