Once set up, older messages are automatically transferred to the online archive so as to keep the size of the primary Outlook mailbox in check. With many other subscriptions, you will need to add EOA as an additional, paid service to your existing Microsoft plan.
In some circumstances, it can save time by eliminating the need to manage countless subfolders in the inbox; but it cannot satisfy the requirements of a professional email archiving solution. Leave a Reply Click here to cancel reply. Your Name. Your E-Mail. Your comment. Get notified on further comments. Information should be in a. Decide which folder we want to archive.
To do this click on the "Filter" button and make you selections. Give the folder an unique name so when it is loaded into Outlook you can tell the difference between your current mailbox and your archived one. The "Encryption Setting" can be left on "Compressible Encryption". Here you also have the option of protecting the. Clicking "OK" will complete the export. Be aware that the exporting may take some time depending on how many items need exported.
It is recommended that the. All E-mails that are no longer required to be readily available can be deleted, don't worry they are in the. Older versions of Outlook do not have the Archive button on the ribbon. You can archive one or more selected messages by clicking the Backspacekey. If you click the Delete key, the messages go to the Deleted Items folder. You cannot change the behavior of the Backspace key. Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message.
You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon. To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality. Important Follow the steps in this section carefully. Serious problems might occur if you modify the registry incorrectly.
Before you modify it, back up the registry for restoration in case problems occur. Your Archivefolder is in the folder list. By default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox.
If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list. Your search box will now search only the Archive folder. Online Archive is a feature for Microsoft enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies.
Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily. For users who have large mailboxes in a Office Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster.
Mail that is older than the specified time can be moved from both the Inbox folder and the local Archive folder. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. Because this is an established name, and because Online Archive is an existing feature, we decided to keep both the same.
AutoArchive is an older Outlook feature that allows automatic moving of old mails to a.
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